Insurance, PUC, fitness, permit, road tax, DL — one lapse means a challan or an impound. GaadiBook puts every document on a single expiry calendar and warns you before the date, not after the fine.
The owner of three tempos in Ludhiana. The cab operator running five sedans on Ola. The auto owner in Pune who is also the driver, the accountant and the dispatcher.
You don't have a fleet department. You have a phone, a plastic folder of papers, and a due date you're trying not to forget.
Every vehicle document is pure downside. Renewing on time gets you nothing. Missing it by one day gets you a fine or an impound. So the only job that matters is not lapsing — and that's a calendar problem, not a paperwork problem.
GaadiBook does one thing well: it makes the next lapse impossible to miss, and ranks your vehicles by what a lapse would actually cost you.
Enter each number plate and the expiry date on every document. Two minutes per vehicle, and you never touch it again unless something renews.
Each vehicle is scored by how soon a document lapses and how much that specific lapse costs. The riskiest gaadi rises to the top.
Staged nudges at T-30, 15, 7 and 1 day — then an expired alert — land on WhatsApp and SMS. You act while there's still time.
Open the renew-by worklist, top to bottom, most urgent first. Renew, mark done, and the vehicle drops off the danger list.
Insurance, PUC, fitness, permit, road tax and DL for every vehicle on a single timeline.
Weights each imminent lapse by its real cost, so you know which gaadi to save first.
T-30 / 15 / 7 / 1 and an expired alert to your outbox — early enough to actually renew.
A single to-do list sorted by urgency. Clear the top and you've cleared your biggest risk.
See your total fine-and-impound exposure across the fleet as one number, in rupees.
Everything expiring in the next month, your highest-risk vehicle, and the money at stake.
| Vehicle | Owner / route | Document | Expires | Cost if lapsed | Status |
|---|---|---|---|---|---|
| HR 26 DK 1234 | Tempo · Ludhiana–Ambala | Insurance | 25 Jul | Rs 12,400 | 6 days |
| MH 12 PQ 8891 | Sedan · Ola, Pune | Fitness | 28 Jul | Rs 9,800 | 9 days |
| DL 1L AB 4420 | Auto · Karol Bagh | Permit | 03 Aug | Rs 7,500 | 15 days |
| MH 12 PQ 8891 | Sedan · Ola, Pune | PUC | 09 Aug | Rs 6,000 | 21 days |
| KA 05 MN 7702 | Cab · Rajaji Nagar | Road Tax | 14 Aug | Rs 6,200 | 26 days |
| HR 26 DK 1234 | Balwinder Singh (DL) | Driving Licence | 02 Sep | Rs 5,000 | 45 days |
Sample data. Real dashboards use your own vehicles, documents and dates.
A single missed insurance renewal can cost Rs 4,000+ in fines and days of downtime. We set pricing on a short discovery call and bill it as a simple monthly subscription — sized to your fleet. Early users get founder terms.
A quick call, then a simple monthly plan. Cancel anytime.
No. GaadiBook works in your browser and sends reminders straight to WhatsApp and SMS. Nothing to download, nothing to update.
GaadiBook doesn't file renewals — it makes sure you never miss the window. It tracks every date, ranks by risk and nudges you in time to renew through your usual agent or the RTO.
Still worth it. Six documents on one gaadi is six chances to slip. One simple plan covers you whether you track one vehicle or twenty.
Pricing is worked out on a quick discovery call and billed monthly on subscription. We're keeping public prices off the page while we onboard our first users.