Renewal & win-back engine for gyms

Kill
silent churn.

Your members don't quit with a phone call. They just stop coming — and the month their plan ends, nobody reminds them. GymKhata catches every expiry and pulls them back before the money walks out the door.

Book a discovery call See how it works →

No app for your members to install. Runs on the phone at your reception desk.

This month's roster active lapsing won back
0 plans expire this week
0 win-backs recovered

The leak

A gym doesn't lose members. It forgets them.

Priya's plan ended on the 3rd. She meant to renew. Nobody messaged her. By the 20th she'd joined the studio down the road. You never even knew she'd left — until the month's collection came up short.

That's silent churn: not a complaint, not a cancellation, just a quiet gap in the roster that nobody was watching.

  • The diary Expiry dates live in a register at the desk. Nobody reads yesterday's page, so nobody knows who lapsed.
  • WhatsApp by memory You remind the members you happen to remember. The quiet ones — the ones already drifting — get nothing.
  • Trials that vanish A trial walks in, sweats it out, walks off. No follow-up, no conversion, no record it ever happened.
  • Freezes gone wrong A member pauses for a wedding trip. You forget to extend the end date. Now it's an argument at the desk.

The wedge

Gyms don't die from bad workouts. They die from members lapsing without a single reminder. Fix the reminder, and you keep the member.

So GymKhata does exactly one job well: the renewal, win-back, and trial-conversion engine — nothing else.

How it works

Four steps. Then it runs itself.

  1. 1

    Add your members

    Name, phone, plan, and the date it ends. Import your diary in an afternoon — no member app to roll out.

  2. 2

    GymKhata watches every date

    It tracks who's expiring in 7 days, who's already expired, and who's been gone for 30 — automatically, every day.

  3. 3

    The ladder fills your outbox

    Ready-to-send renewal, expiry, and win-back messages line up in one outbox. You glance, tap, send.

  4. 4

    Watch the roster fill back up

    Renewals log themselves. Trials convert to members. Your MRR in rupees climbs on the dashboard.

Inside the engine

Six things it does, so you don't have to remember.

Expiry tracking

Every plan's end date, watched daily. You always know who's about to lapse before they do.

The reminder ladder

Three rungs — expiring in 7 days, just expired, lapsed 30-day win-back — all queued to your outbox.

Trial-to-member

Log every trial, get nudged to follow up, and mark the conversion. No walk-in ever goes uncounted.

Freeze that's fair

Pause a plan for a trip and the end date shifts by exactly those days. No arguments, no goodwill lost.

PT session balance

Track how many personal-training sessions each member has left, so nobody over- or under-claims.

One-glance dashboard

Active, expiring, and lapsed counts, MRR in rupees, and trials pending — the whole gym in one screen.

The screen you'll live in

Your whole gym, one honest dashboard.

Real counts, real rupees. This is roughly what a 210-member studio looks like on a Tuesday morning.

Illustrative dashboard. Numbers and names are samples.

Pricing

One member saved pays for it many times over.

A single quarterly plan is worth Rs 12,000+. We set pricing on a short discovery call and bill it as a simple monthly subscription — sized to your gym. Catch two win-backs a month and it has paid for itself many times over. Early users get founder terms.

  • Unlimited members and trials
  • The full renewal & win-back ladder
  • Freeze, PT balance, and the live dashboard
  • No member app to install — works at your desk

Everything, one plan

Pricing on discoverySubscription basis

Per gym. No per-member fees. Cancel anytime.

Book a discovery call

We set pricing on a quick call, then bill monthly. No card to start.

Who it's for

Made for the owner at the desk.

  • Neighborhood gyms with 80–500 members and one register too many.
  • Boutique fitness studios — yoga, CrossFit, Zumba, pilates — running on quarterly plans.
  • Owner-operators who wear every hat and can't afford to chase renewals by memory.
Do my members need to install an app?

No. GymKhata runs on your phone or the reception tablet. Members just get the reminders you send — over the channels they already use.

How does the win-back ladder actually reach people?

GymKhata writes the message for each member and drops it into one outbox — expiring, expired, and 30-day lapsed. You review and tap send. You stay in control of every message that goes out.

What happens when a member freezes their plan?

You enter the freeze dates and GymKhata pushes the end date out by exactly those days. The membership stays fair, and the record is right the next time they walk in.

What does GymKhata cost?

Pricing is worked out on a quick discovery call and billed monthly on subscription. We're keeping public prices off the page while we onboard our first users.