The paper diary
Two families ask for 12 December. You write both on different pages, three weeks apart. Nobody notices until the tent truck is loaded.
Booking book for wedding & event vendors
No double-booked
dates, ever.
One date, two baraats. It has happened to every caterer and tent house at least once — and it costs a reputation that took years to build. MandapBook flags the clash the second you write the booking down.
Works on the phone you already have · Hindi & English · subscription · pricing on discovery
The nightmare
Your booking system is a diary, a chat, and your memory.
Caterers, tent houses, decorators and photographers run peak season on three things — and all three fail at exactly the wrong moment.
The WhatsApp trail
The advance was confirmed in a chat that is now 400 messages deep. "Aapne kitna diya tha?" becomes an argument on the wedding morning.
Your own memory
You remember the wedding. You forget the balance was never collected. By the time you check, the guests have gone home and so has the money.
One clash. One forgotten balance. That is all it takes for a family to tell every relative not to book you.
The wedge
A double-booked date is not a scheduling error. It is the one mistake that ends a vendor’s name. Catch the clash the moment the booking is written — and every rupee of advance and balance stays on the record, not in an argument.
— the whole point of MandapBook
How it works
From enquiry to balance collected — in four steps.
-
1
Write the booking
Enter the event, date, party size and total. Takes less time than a WhatsApp reply.
-
2
MandapBook checks the date
The moment you save, it compares against every booking on that date and your daily capacity — and warns before a clash becomes a crisis.
-
3
Log the advance
Record what the family paid. The balance is calculated for you and shown against the event, so there is never a "how much did I give" fight.
-
4
Reminders go out
MandapBook queues a reminder for the balance due before the event, so you collect on time — not after everyone has left.
What you get
Six things that keep peak season from falling apart.
CalendarDate-collision detection
Every date knows its bookings. Enter one too many and MandapBook stops you before you promise a date you cannot serve.
CapacityOver-capacity warnings
Set your daily capacity — say two events a day. When a date crosses it, you get a marigold warning, not a silent overbooking.
MoneyAdvance vs balance tracking
Every booking shows total, advance received and balance to collect — in rupees, per event, with nothing to add up in your head.
ChecklistPer-event checklist
Tent, generator, catering count, welcome gate — a ready checklist per event so nothing is forgotten on the loading day.
RemindersPayment reminders
Advance-due and balance-due-before-the-event reminders drop into your outbox, so collecting money stops being a thing you forget.
DashboardOne-screen overview
Upcoming events, any date conflicts, and total outstanding balance to collect — the three numbers that decide your month, in one place.
Inside MandapBook
The dashboard you open every morning of the season.
mandapbook.app / dashboard
Upcoming events
14
next 30 days
Date conflicts
1
needs action
Balance to collect
Rs 4,73,500
across 9 events
Upcoming events
| Event | Date | Total | Balance |
|---|---|---|---|
| Sharma–Iyer WeddingKothrud, Pune | 12 Dec | Rs 3,20,000 | Rs 1,80,000 |
| Deshpande ReceptionBaner, Pune | 12 Dec clash | Rs 2,10,000 | Rs 1,05,000 |
| Nair EngagementViman Nagar | 18 Dec | Rs 1,45,000 | Cleared |
| Patil HaldiHadapsar | 21 Dec | Rs 88,500 | Rs 40,000 |
| Ansari WalimaCamp, Pune | 27 Dec | Rs 1,60,000 | Rs 96,000 |
Date conflict — 12 Dec
2 events booked, capacity is 2. Adding a 3rd would over-book. Confirm or move one.
Reminders in outbox
- Balance due · Sharma–Iyer · Rs 1,80,000 in 5 days
- Advance due · Joshi Sangeet · Rs 50,000 tomorrow
- Balance due · Patil Haldi · Rs 40,000 in 2 days
Sample data. Real names and Pune localities shown to make the point — your book, your clients.
Pricing
Pricing sized to your setup — cheaper than one clash.
MandapBook
Pricing ondiscoverySubscription basis
We set pricing on a short discovery call and bill it as a simple monthly subscription — sized to your setup. Early users get founder terms.
- Unlimited bookings & events
- Date-collision & over-capacity alerts
- Advance vs balance on every booking
- Payment reminders to your outbox
- Per-event checklists
- Dashboard: events, conflicts, balance to collect
A quick call, no obligation. Founder terms for early users.
The rough maths
A mid-size wedding booking is worth Rs 1–3 lakh. Lose one to a clash — or refund it and eat the loss — and you have wiped out years of a subscription many times over.
The maths always works out the same way: the software costs a fraction of a single site visit, and one clash it prevents pays for it many times over.
Who it’s for
Built for the people who run the day.
- Caterers — count-driven, date-critical, one clash ruins two events.
- Tent & mandap houses — finite stock, one date can only go one place.
- Decorators — teams and trucks booked per date, per venue.
- Photographers — you are the resource; a clash means one couple has no album.
Questions
Do I need to be good with computers?
No. If you can send a WhatsApp message, you can write a booking in MandapBook. It runs in the browser on your phone — nothing to install.
What if two bookings really are fine on one date?
You set your daily capacity. MandapBook only warns when a date crosses it, and you can always confirm and go ahead. It advises — you decide.
Will it send messages to my clients automatically?
Reminders land in your outbox — advance due, balance due before the event — so you stay in control of what goes out and when. Nothing is sent behind your back.
What does MandapBook cost?
Pricing is worked out on a quick discovery call and billed monthly on subscription. We're keeping public prices off the page while we onboard our first users.