Orders scatter across chats
Thirty messages come in during the evening rush. You scroll, copy each onto a paper parchi, and one order quietly gets missed.
For kirana & grocery shops
WhatsApp order to bill,
in one tap.
Your customers already send orders on WhatsApp. Right now you copy each one onto a paper parchi, do the maths in your head, and hope the diary is up to date. ParchiBook turns the chat itself into an itemized bill, a picking list, and a khata entry.
SK
Sunita Kulkarni online
2 kg aata
1 doodh
Maggi 4 packet
chai patti 250g
2 sabun
6:41 pm ✓✓
bhaiya ghar bhej dena
6:41 pm ✓✓
SHREE GANESH KIRANA
Kothrud, Pune · Bill #2041
TOTAL
Rs 0
Posted to Sunita's khata · New balance Rs 0
Tap to parse & price the order
The problem
A busy shop runs on WhatsApp, a diary, and memory. All three leak.
Pricing lives in your head
Rates change with the mandi. You total five items from memory at the counter, undercharge a little on each, and never notice the slow bleed.
The khata falls behind
“Likh dena” means it should go in the diary. By closing time you can’t remember who took what on udhaar, so the balance is a guess.
Delivery is a scramble
The delivery boy leaves with a fistful of parchis in no order, doubles back across the same gully twice, and forgets one house.
The insight
The order is already typed. The shopkeeper is re-doing, by hand, work the customer already finished.
So don’t build another ordering app nobody will download. Read the WhatsApp message that’s already there, match each line to your saved rates, and let the parchi, the bill, and the khata write themselves.
How it works
Paste the chat. Get a bill. Done in four steps.
-
1
Paste the order
Copy the customer’s WhatsApp message and paste it in. ParchiBook reads it line by line — “2 kg aata”, “Maggi 4 packet”.
-
2
It matches your catalog
Each line is matched to your saved items by name or alias — case doesn’t matter, spelling need not be exact — and priced from your rate.
-
3
You fix any misses
Anything it can’t match is flagged. Tap once to add the item and rate; next time it’s recognised on its own.
-
4
Bill, list & khata
Out comes an itemized bill for the customer, a delivery-run list for the boy, and the amount is posted to that customer’s khata.
What it does
Everything the parchi used to do, minus the pen.
Line-by-line parsing
Reads a pasted WhatsApp order one line at a time, pulling out quantity, unit and item name.
Smart catalog match
Matches each line to your items by name or alias — case-insensitive and forgiving of typos — then prices it from your saved rate.
Unmatched-line flags
Anything unfamiliar is set aside with a one-tap “add to catalog”, so no line is silently dropped.
Itemized bill
A clean bill with rates, quantities and total — ready to send back on WhatsApp or print for delivery.
Delivery-run list
Every order for the round rolls up into one picking-and-delivery list, so the boy packs once and doesn’t double back.
Auto-posted khata
The bill total drops straight onto the customer’s running balance — no separate diary entry, no end-of-day guessing.
Inside ParchiBook
Your whole evening rush, on one screen.
Today’s orders
37
+8 vs yesterday
Unmatched lines
3
Need a quick add
Outstanding khata
Rs 41,280
Across 22 customers
Billed today
Rs 18,940
62% delivered
Tonight’s orders
live| Customer & area | Items | Bill | Status |
|---|---|---|---|
| Sunita KulkarniKothrud | 5 items | Rs 486 | Billed |
| Imran ShaikhKondhwa | 8 items | Rs 1,124 | Out for delivery |
| Meena DeshpandeKarve Nagar | 6 items 1 unmatched | Rs 742 | Review |
| Rakesh YadavWarje | 3 items | Rs 268 | Billed |
| Fatima SayyedKothrud | 11 items | Rs 2,050 | Out for delivery |
Top khata balances
- Fatima SayyedKothrudRs 6,340
- Imran ShaikhKondhwaRs 4,890
- Rakesh YadavWarjeRs 3,120
- Meena DeshpandeKarve NagarRs 2,780
Send reminders on WhatsApp →
Pricing
Simple monthly subscription. No per-bill charge.
We set pricing on a short discovery call and bill it as a simple monthly subscription — sized to your shop. Early users get founder terms. If a khata that never forgets saves you just a few undercharges and missed udhaar a day, ParchiBook has already earned its keep — with the delivery time saved on top.
- Unlimited orders, bills & khata entries
- Your full catalog with aliases & rates
- Delivery-run lists every evening
- Works on the phone you already own
Pricing on discovery
Subscription basis
Book a discovery call
Founder terms for early shops · Cancel anytime
Who it’s for
Built for the counter, not the boardroom.
ParchiBook is for the kirana and grocery shop owner who takes orders on WhatsApp, delivers around the neighbourhood, and keeps a khata for regulars. If your day already looks like that, nothing new to learn — just paste and bill.
Do my customers need to install anything?
No. They keep ordering on WhatsApp exactly as they do now. ParchiBook only sits on your side, turning their message into a bill.
What if it can’t read an item?
That line is flagged, not dropped. You tap once to add the item and its rate; from then on it’s matched automatically — the more you use it, the smarter your catalog gets.
Does it work in Hindi and Hinglish?
Yes. It reads the way your customers actually type — “2 kg aata”, “doodh 1”, “chai patti 250g” — and matches on names and aliases you set in your own words.
How much does ParchiBook cost?
Pricing is worked out on a quick discovery call and billed monthly on subscription. We’re keeping public prices off the page while we onboard our first users.