Monthly invoices per flat
Auto-raise each flat's bill from your charge heads — the same amounts, every month, in seconds.
Books for small housing societies
The society's books,
minus the shoebox.
One overworked resident keeps the whole society's money in an Excel sheet and a WhatsApp group — until the annual handover, when it all vanishes. SamitiBook gives the honorary treasurer clean dues, instant receipts, and an AGM-ready report.
01
One resident is carrying the whole building's accounts.
The honorary treasurer is a working professional who took the job as a favour. There is no accountant, no software, no handover file — just their memory and goodwill. Today's "system" is three things stitched together, and each one fails in a predictable way.
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WhatsApp group
"Please pay maintenance" gets buried under 200 forwards. Nobody knows who actually paid; screenshots of transfers scroll away by Tuesday.
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A diary & a shoebox
Cash receipts, plumber bills and the electricity challan live in a physical box. Half are faded, one is missing, and the maths is done by hand.
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One person's memory
Only the treasurer knows who owes two months and who overpaid. When they hand over at the AGM, that knowledge walks out with them.
The books don't just get messy — they die at every annual handover.
02
The wedge
You don't need Tally and a chartered accountant for 45 flats. You need dues, receipts, and one clean report the next treasurer can actually inherit.
SamitiBook is deliberately small: the exact accounting a <50-flat society runs on, and nothing it doesn't. Clean enough that the handover is a login, not a shoebox.
03
From set-up to AGM in four steps.
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1
Add flats & charge heads
Enter your flats and the monthly heads — maintenance, sinking fund, water, festival. A one-time evening's work.
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2
Generate invoices
One tap raises the month's maintenance bill for every flat from those heads. No copy-paste, no formula errors.
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3
Collect & nudge
Mark payments, issue receipts instantly, and push a polite reminder to defaulters straight to your WhatsApp outbox.
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4
Print the AGM report
Income vs expense with opening and closing balance, ready to project at the annual meeting. The handover is done.
04
Everything a small society's books actually need.
Defaulter list & reminders
See who's behind at a glance and drop a ready-to-send nudge into your WhatsApp outbox.
Expense ledger by category
Log the lift AMC, security, housekeeping and repairs against clean categories — no loose bills.
Instant receipts
Every payment generates a numbered receipt the resident can keep. No more “did I pay?”
AGM report, ready to print
Income vs expense with opening and closing balance — the one document the next treasurer needs.
Notice board & dashboard
Post society notices, and open to a live view: collection %, cash balance, and your top defaulters.
05
What the treasurer opens to.
samitibook.in / green-meadows-chs
SB
SamitiBook
Green Meadows CHS
45 flats · Pune
45 flats · Pune
Dashboard
July 2026 · Treasurer: R. Deshpande, A-1204
Collection this month
82%
37 of 45 flats paid
Cash balance
Rs 4,18,600
Society + sinking fund
Pending dues
Rs 24,000
8 flats outstanding
Top defaulters
Send reminders → outbox- B-702 S. Iyer Rs 6,000 · 2 mo
- C-305 Fatima Sheikh Rs 3,000 · 1 mo
- A-108 Harpreet Singh Rs 3,000 · 1 mo
- D-410 M. Reddy Rs 3,000 · 1 mo
WhatsApp outbox
0 queuedTap “Remind” on a defaulter — the message drops here, ready to send.
This month's ledger
Income vs expense
Income
Maintenance collectedRs 1,11,000
Sinking fundRs 22,500
Total inRs 1,33,500
Expense
Lift AMC · KoneRs 18,400
Security · 4 guardsRs 64,000
Housekeeping & repairsRs 21,300
Total outRs 1,03,700
A working preview — the “Remind” buttons really do fill the outbox.
06
Simple subscription. The whole society's books.
We set pricing on a short discovery call and bill it as a simple monthly subscription — sized to your society. Early users get founder terms. One tidy report at handover is worth more than a weekend of reconciling a broken Excel sheet — and you get one every month.
- Unlimited flats up to 50, unlimited invoices & receipts
- Defaulter reminders, expense ledger & notice board
- AGM income-vs-expense report, export-ready
- Clean handover: the next treasurer just logs in
Pricing on discoverySubscription basis
Billed to the society, not to you.
Book a discovery call →Saves the treasurer ~6 hours a month — and the books survive the handover.
07
Built for the honorary treasurer.
The resident who keeps the books as a favour to the building — not an accountant, not a facility manager. If your society is under 50 flats and runs on one person's Excel sheet, SamitiBook is the shortest path to books you can actually hand over.
Do I need to know accounting?
No. If you can fill an Excel row, you can run SamitiBook. Invoices come from the charge heads you set once, and the AGM report builds itself.
What happens when the treasurer changes?
The handover becomes a login. Every invoice, receipt and the running balance stay in SamitiBook — the new treasurer picks up exactly where the last one left off.
Does it actually send WhatsApp messages?
SamitiBook drafts the reminder and drops it into your outbox, ready to send from your own number. You stay in control of what goes to residents.
What does it cost?
Pricing is worked out on a quick discovery call and billed monthly on subscription. We're keeping public prices off the page while we onboard our first users.